Sigma Theta Tau
Nu
Leadership Information for New Officers
Developed 2009
Table of Contents
Topic Page Number
Purpose………………………………………………………………………….3
Board of Director/Officer Roles ……………………………………………….....4
President Role and Responsibilities…………………………………………….....4
President-Elect Role and Responsibilities……………………………………........5
Vice-President Role and Responsibilities…………………………………….........6
Secretary Role and Responsibilities………………………………………….....…7
Treasurer Role and Responsibilities………………………………………….....…8
Faculty Counselor Role and Responsibilities…………………………………........9
Archivist Role and Responsibilities…………………………………………....…10
Governance Committee Chair Role and Responsibilities……………………........11
Leadership Succession (nominations) Chair Role and Responsibilities ……..........12
Publicity/Newsletter Committee Chair Role and Responsibilities….……….......…13
Research Chair Role and Responsibilities……………………………………......14
Membership Involvement Chair Role and Responsibilities…………………......…15
Awards Chair Role and Responsibilities ……………………………………....…16
Philanthropy Chair (Fundraising) Role and Responsibilities ……………….…......17
Webmaster for Nu
Strategic Planning………………………………………………………………19
Purpose
The purpose of this document is to provide a framework for the board of directors and officers to use when learning roles and responsibilities for the Nu Rho Chapter-At-Large. This should ease transition of new officers as they will have a document they can refer to and may also contact the previous member who held that office for assistance. Members of the Board of Directors and Leadership Team for Nu Rho should refer to the STTI website for detailed information about chapter organization and activities: http://www.nursingsociety.org/Chapters/Resources/Pages/tools_resources.aspx
The Honor Society of Nursing, Sigma Theta Tau International : Nu
Officer Job Descriptions
President
Qualifications:
* Active member in the chapter
* Consent to serve in the position
Responsibilities:
* Act as the executive officer and administrator of all business of the chapter as stated in the bylaws.
* Serve as chief representative of the chapter in inter-chapter activities.
* Ensure chapter participation in the biennial convention House of Delegates and other business brought forth before the House of Delegates during the term.
* Prepare a calendar and agenda for all Board of Directors and general membership meetings with assistance as needed from the secretary.
* Finalize the committee appointments recommended by the Board of Directors for all committees, advisory councils or task forces.
* Delegate responsibilities not otherwise handled by the chapter bylaws to the chapter officers or committees.
* Communicate the business, projects and activities of the Board of Directors to the membership.
* Ensure at least one business meeting and at least two programs or events that support the purposes and goals of the honor society are held during each fiscal year.
* Arrange an orientation meeting, following the annual membership meeting, for all newly installed officers and committee chairs. The purpose is to facilitate the transfer of duties and responsibilities and to formulate the goals of the chapter for the coming year.
* Ensure all reports are submitted to headquarters in a timely manner. Reports include: chapter annual report, verification of fees report (when applicable) and the chapter officer/committee chair report.
* Develop and maintain policies and procedures related to the position of president. Submit modifications or new policies and procedures to the board of directors for approval.
* Plan for officer transition.
*Coordinate strategic Directions for the chapter with in the input of previous and current board of directors and officers. Write goals for each year with input and ask board for approval. (See Chapter on Strategic Planning for Chapter)
President-Elect
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* May succeed into the presidency at the end of a one- or two-year term of office.
* Communicate to the public the purposes of the society.
* Be chair of committees, as needed.
* Learn the chapter operations and facilitate the achievement of chapter goals and mission of Sigma Theta Tau International.
* Oversee the process for completing and submitting the Chapter Key Award application.
*Explore the STTI website, especially the chapter resources at nursingsociety.org
*Serves as the Governance Chair (see Governance Chair role)
Vice President
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Perform the duties of the president in the president's absence.
* Be chair of committees, as needed.
* Succeed into the office of president and serve until the next election in the event that the president vacates his/her officer during the two-year term.
* Prepare an annual report to the chapter membership regarding the vice-president's responsibilities and activities.
* Oversee the planning of chapter programs ensuring that at least two programs or events that support the honor society's purposes and goals are held each year.
Secretary
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Record and write the minutes for each Board of Directors and business meeting.
* Distribute minutes to all members of the Board of Directors.
* Keep an official record book of the minutes of all Board of Directors and business meetings to present to the succeeding secretary.
* Prepare an annual report to the chapter membership.
* Submit the list of new officers to headquarters within two weeks of officer elections and provide headquarters with updates as they occur.
* Order all stationery, forms and mailing labels for the chapter.
* Type and mail chapter correspondence.
* Send membership invitations to all elected candidates, in cooperation with the Governance Committee.
* Serve on committees as needed.
*Maintain records of all online/email votes and results.
Treasurer
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Be custodian of the chapter funds.
Maintain bank account and signature card for bank account
* Prepare and present a current financial report to the board of directors at each meeting.
* Prepare and submit an annual budget to the board of directors with appropriate committee advisory council or task force.
* Prepare and submit the financial section of the chapter annual report.
* Work with an accountant on the biennial audit and submit a copy to headquarters.
* Obtain and complete necessary tax forms for the Internal Revenue Service (
* Manage the investment plan of the chapter with support from the board of directors.
* Develop and maintain fiscal policies and procedures in collaboration with the appropriate committee. Submit new policies or modifications of existing policies to the board of directors for approval.
Faculty Counselor
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
* Be on faculty at the institution of higher education for which the faculty counselor will represent
Responsibilities:
* May serve as the chair of the Governance Committee.
* Lead the procedure for determining membership eligibility and inducting members.
* Develop strategies for publicizing and informing students and nursing leaders of membership eligibility criteria. May work in conjunction with the Membership Involvement Committee.
* Secure necessary data from the official records of students to determine eligibility status. Notify students of their eligibility status and send out the appropriate membership application materials.
Archivist
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee the filing and/or preservation of committee meeting minutes.
* Manage the collection and preservation of statistics, documents, individual contributions and other information of historical significance for the chapter.
* Oversee the process of developing and maintaining a written history of the chapter, which is annually reviewed and updated.
Governance Committee Chair (The President-Elect in Nu
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee chapter membership eligibility issues
* Lead the bylaws amendment process by considering, reviewing, editing and/or correlating amendments as suggested or appropriate
* Update the chapter’s bylaws to comply with changes made to the international bylaws by utilizing the chapter bylaws template created and updated by STTI headquarters (updated template is typically available in January of even-numbered years)
Leadership Succession Chair(Nominations Chair in Nu
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Develop members in organizational leadership roles across the span of their careers
* Mentor members to assume positions at all levels of the organization
* Oversee the selection of members who can provide the necessary leadership to achieve chapter goals and to meet the needs of members
* Manage the preparation, distribution and tallying of election ballots
* Notify all candidates (elected and non-elected) of the election results
* Note: Those serving on the Leadership Succession Committee are not permitted to be on the slate of candidates for officer or committee positions.
Publicity/Newsletter Chair
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee the development and implementation of promotional strategies to maintain chapter visibility within the community.
* Manage the development process and publishing of the chapter newsletter.
* Submit content online for the monthly Create the Future e-newsletter that is distributed by headquarters.
* Oversee the publication of all program, conference and chapter activity announcements.
* Manage the development of content for chapter displays at special events.
* Assist in content creation and revisions for the chapter Web site as needed.
Research Chair
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee the process of developing, reviewing and revising criteria for research awards and the funding of research grants.
* Manage the process for reviewing and evaluating abstracts for research awards and proposals for research grants.
* Oversee the planning of any chapter research conferences or research day activities.
* Manage the development of strategies for promoting the conduct of research and for the dissemination and utilization of research findings.
* Recruit candidates for research awards - locally and internationally. Assist them with the application process.
* Note: Those serving as the Research Chair, on the Research Committee or as any other chapter officer or chair are not eligible for research funding while in any appointed or elected positions.
Membership Involvement Chair
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee the promotion of membership renewal and membership involvement.
* Manage the process of involving members in chapter committee membership.
* Oversee the development and maintenance of a new member mentoring program.
* Plan and implement an orientation for new inductees and multiple and transfer members.
* Inform membership about Volunteer Interest Profile (VIProfile) and encourage membership to submit profiles.
*Greet new members either in person, email, phone, or letter.
Awards Chair
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Oversee the process of developing, reviewing, revising criteria and funding for recognition awards and scholarships.
* Manage the process for reviewing and judging award and scholarship applications.
* Recruit candidates for awards and scholarships - locally, regionally and internationally. Assist with the application process.
* Ensure that all applicants are notified of judging results, selected or not selected. Inform award and scholarship recipients of the manner in which they will receive their award or scholarship.
* Coordinate preparation of entries for any regional or international awards in which the chapter wishes to make application.
* Encourage chapter members to apply for international awards.
* Note: Those serving as the Awards Chair, on the Awards Committee or as any other chapter officer or chair are not eligible for scholarships or other monetary awards while in any appointed or elected positions.
Philanthropy Chair (Fundraising)
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Collaborate with the appropriate committee to evaluate chapter income sources, and determine financial needs above and beyond collection of member fees.
* Oversee the development of strategies for funding specific chapter projects as determined by the board of directors.
* Manage the implementation of projects and events that increase funds as well as the visibility of the chapter.
* Manage the philanthropy events and ensure that an effective publicity program is in place, through collaboration with the appropriate committee.
* Coordinate the donation of goods or services, if necessary, for the event.
* Solicit the general membership for participation in hosting the event.
* Participate in the philanthropy programs, activities and events along with members of the appropriate committee.
* After completion of the event, oversee the evaluation of the event in terms of number of participants, amount of money raised, etc.
Webmaster
Qualifications:
* Be an active member of the chapter
* Consent to serve in the position
Responsibilities:
* Collaborate with Nu Rho officers to obtain information to place on website.
* Manage the Nu Rho Website to be sure it is current and updated every month.
*Publicize the web site address in the Nu Rho newsletters.
Adapted from STTI leadership roles which reported assistance from the Beta Iota Chapter. Roles and Responsibilities information complied by Nancyruth Leibold, EdD, RN
STRATEGIC PLANNING FOR NU
Organizational Vision: To create a global community of nurses who lead in using knowledge, scholarship, service and learning to improve the health of world’s people.
Organizational
Strategic Directions
Refer to STTI web site for details: http://www.nursingsociety.org/Chapters/Resources/Pages/off_pres.aspx
And see Strategic Planning Template for yearly planning framework.
Knowledge
Knowledge is defined as that body of information gained from science and inquiry
and research. It is developed, disseminated and transferred through and from
research to improve health for all. Knowledge is evaluated using the best available
evidence including: research findings; nursing expertise; and the values, preferences
and experiences of the people served. Knowledge is used to shape
Leadership
Leadership involves a social responsibility to use knowledge and collective expertise,
resulting in nursing actions that transform the health of communities and
environments. Transformation involves influencing the choices individuals and
groups make for lasting, positive change.
Service
Service is the application of knowledge and leadership used to make a desirable
difference for others. Commitment to service involves collective accountability and
securing public trust. It is evidenced by action and the application of knowledge for
social-ethical good. Service requires the development of social and professional
networks that respond to the public need. Through the honor society’s commitment
to service and its professional networks, the vision and value of nursing will become
more evident.
Communities
Communities are diverse networks of individuals and groups drawn together by
commitment to common values and purposes. Communities are created through
relationships encompassing collaboration, cooperation, consensus building, alliance
formation and partnerships. These knowledge, learning and service communities will
represent purposeful inclusiveness, have distinctive identities and come together in a
fluid, transparent manner for the common goal of people’s health.
Sustainability
Sustainability is the cultivation, acquisition, stewardship and development of human
and fiscal assets that preserve the vision, values and legacy of the honor society.
Sustainability supports all of the strategic directions.
List of Previous Officers/Chairs For Resource
NEW OFFICERS: CALL THE PAST PERSON IN YOUR ROLE FOR QUESTIONS/ IDEAS
Sigma Theta Tau Officers and Committee Chairs 2009-2010
(* denotes elected position)
Officers
*President – Jenna Dubas
*President Elect – Linda Hardy
*Vice President NWU – Jeri Brandt
*Vice President Union– Vickie Smith
*Secretary – Kay Maize
*Treasurer – Karen Westover
*First Counselor NWU – Becke Voight
*Second Counselor
Committee Chairs
Governance (By Laws) – Linda Hardy
Research – Lisa Church
Member Involvement – Michelle Johnson
Awards – Carol Kukuk
Publicity / Newsletter –Co chairs: Jami Fuldwider and Lisa Church
Heritage / Archivist – Cindy Masek
*Leadership Succession (Nominating) – Janet Krenk
Philanthropy (Fundraising / Finance) – All
Program Committee – Jeri Brandt and Vickie Smith
Webmaster—Nancyruth Leibold
Sigma Theta Tau Officers and Committee Chairs 2008-2009
President – Nancyruth Leibold
President Elect – Jenna Dubas
Vice President – Jeri Brandt
Vice President – Jeff Joiner
Secretary – Kay Maize
Treasurer – Sharon Fusco
First Counselor – Linda Hardy
Second Counselor – Debbie Heinrich
Committee Chairs
By Laws – Jenna Dubas
Research – Lisa Church
Member Involvement – Lina Bostwick
Awards – Carol Kukuk
Publicity / Newsletter –Co chairs: Jami Fuldwider and Lisa Church
Heritage / Archivist – Marilyn McArthur
Nominating – Janet Krenk
Fundraising / Finance – All
Program Committee – Jeri Brandt Jeff Joiner
Webmaster—Nancyruth Leibold
Sigma Theta Tau Officers and Committee Chairs 2007-2008
President – Nancyruth Leibold
President Elect – Jenna Dubas
Vice President – Jeri Brandt
Vice President – Jeff Joiner
Secretary – Kay Maize
Treasurer – Sharon Fusco
First Counselor – Linda Hardy
Second Counselor – Debbie Heinrich
Committee Chairs
By Laws – Jenna Dubas
Research – Lisa Church
Member Involvement – Lina Bostwick
Awards – Carol Kukuk
Publicity / Newsletter –Co chairs: Jami Fuldwider and Lisa Church
Heritage / Archivist – Marilyn McArthur
Nominating – Janet Krenk
Fundraising / Finance –
Program Committee – Jeri Brandt Jeff Joiner
